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Instructional Partner, National Board Certified Teacher in Literacy, Graduate School Student, Social Media Promoter for VocabularySpellingCity, Promethean ActivInstructor and Social Media Council member, Avid Twitterer @WhiteheadsClass, 1st Vice President for ALNBCT Network Board of Directors, Certified ALEX Trainer

Saturday, April 20, 2013

Insert an Excel Spreadsheet Into Word


While completing a grad school project, I was having a major headache! I was trying to insert an Excel spreadsheet with a lot of data into a word document. Every way I tried (thanks to Google), it came out wrong.  The margins were way off the page.  The spreadsheet only showed the first few rows.  It would insert as a picture and be so small that it couldn't be read.   It came to the point that I thought it was impossible! But, VIOLA!

I want to share with you what I did.  Maybe, it will be of use to you.  

  1. Save your Excel spreadsheet as a PDF.  Go to FILE>SAVE AS>under SAVE AS TYPE change to PDF.  Be sure to specify the name and location where you want to save it.
  2. Open PDF TO WORD ONLINE CONVERTER.  (I am in no way being compensated for sharing this site.  I simply found it in my struggle, and it is free!)
  3. Select CHOOSE FILE.  Find where you saved your PDF, and click to open it.
  4. Click CONVERT.  That's it! You will have to wait a few minutes depending on the size of your file, but it will open the file into a new word document.  You margins are perfect.  All the information is there.
  5. You can keep it as its own document, or choose to copy and paste it into another document.  This is what I did.  To do this:
    1. Highlight all the text in your newly converted document.  Press CTRL-C on your keyboard at the same time.  You don't have to hold them down.
    2. Open the document you want to insert the table into, and press CTRL-V to paste it into this document.  
There you go! Simple and headache free!
~Cara
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1 comments:

Anonymous said...

Thanks for the valueable tip. Personally, I prefer to choose Insert Object from the menu in Word. It's a little faster (by about 15 minutes)